Data protection Verovitalis Fabianova

CONTACT

Veronika Fabianova, VeroVitalis
Bielstrasse 86, 2560 Nidau, Switzerland
EMAIL: info@verovitalis.ch

PRIVACY POLICY

1. GENERAL INFORMATION

VeroVitalis, Fabianova (hereinafter referred to as "we" or "us") collects and processes personal data concerning you or third parties (e.g., colleagues, family members; "third parties"). The term "data" refers to "personal data". The terms "processing" and "handling" are used interchangeably.

This privacy policy outlines how we process your data when you use https://www.verovitalis.ch/ (hereinafter "website"), use our services or products, enter into contractual relationships with us, communicate with us, or otherwise engage with us. This policy may be supplemented by additional documents such as contractual terms or more specific privacy statements.

If you provide us with personal data of third parties, you confirm that you are authorized to do so and that this data is accurate. By transmitting such data, you confirm that those third parties have been informed about this privacy policy. Our legal information obligations remain unaffected.

Swiss data protection law ("FADP") and the Data Protection Ordinance ("DPO") generally apply to the processing of your data. In some cases, especially when accessing our website from an EU or EEA member state, the EU General Data Protection Regulation ("GDPR") and any applicable national laws may also apply. References to GDPR articles refer only to data processing of persons in the EU or EEA.

1. CONTROLLER / DATA PROTECTION OFFICER / DATA PROTECTION CONSULTANT

Unless otherwise specified, the data controller is:

VeroVitalis (CHE-)
Bielstrasse 86
2560 Nidau
Switzerland
Tel: +41 4842164
Email: info@verovitalis.ch
Website: https://www.verovitalis.ch/

1. CATEGORIES OF DATA PROCESSED

We primarily process personal data that you provide to us or that we collect when operating our website. We may also receive data from third parties. Categories of data may include:

i. Technical data (cookie IDs, IP address, etc.);
ii. Communication data (telephone number, email address, etc.);
iii. Master data (name, address, date of birth, etc.);
iv. Contractual data (services provided, contract duration, etc.);
v. Behavioral and preference data (website usage, product/service choices, etc.);
vi. Special category data (biometric data, health information, etc.);
vii. Other data (photos, videos, voice recordings, etc.).

1. LEGAL BASIS FOR DATA PROCESSING

When we request your consent for certain types of processing (e.g., special category data), we provide information about the purpose. You may withdraw your consent at any time by emailing info@verovitalis.ch.

Where we do not request consent, processing is based on the necessity to initiate or perform a contract (Art. 6(1)(b) GDPR), or on our legitimate interests or those of third parties (Art. 6(1)(f) GDPR), provided there is no overriding interest on your part.

Special category data may also be processed based on other legal grounds, such as legal disputes or enforcement of legal claims.

1. PURPOSES OF DATA PROCESSING

We process your data to communicate with you, manage contractual relationships, marketing, legal claims, relationship management, market research, product development, compliance with laws and internal policies.

a) Website usage

Log files
We automatically collect technical visit information in log files when you visit our website. This includes browser and version, operating system, referring URL, subpages visited, date and time, IP address, ISP, and other information for threat prevention. The legal basis is Art. 6(1)(f) GDPR.

Newsletter
When signing up for our newsletter, we use your data to inform you about us, our offerings, and industry updates. You can unsubscribe anytime via email or by clicking "Unsubscribe".

Contact forms and email
Data from contact forms or emails is used to respond to inquiries. Optional details are processed with your consent (Art. 6(1)(a) GDPR) or under contractual necessity (Art. 6(1)(b) GDPR). Communication data may also be used to contact you. We delete data once your request is completed unless legal retention applies.

Cookies
Cookies identify your browser and may store user settings. We use essential cookies by default. Other cookies require your consent. We use:

i. Essential cookies: required for website functionality.
ii. Analytics cookies: to track performance and improve user experience.

You can block cookies in your browser settings, but this may limit functionality.

Tracking and analytics tools
We use tools like Google Analytics to evaluate website usage. These tools may collect personal data and transmit it to third countries (e.g., USA). By consenting, you agree to this data transfer.

Social media pages
We use platforms like LinkedIn to share content and engage with users. We may process your data for communication, marketing, or analytics. Operators of the platforms may also process your data. Please review their privacy policies.

b) Contracts with customers, suppliers, and partners
We process data such as names, addresses, contact info, and payment data to fulfill contractual obligations (Art. 6(1)(b) GDPR).

1. DISCLOSURE TO THIRD PARTIES

We share your data only with third parties listed here or where legally necessary. Service providers may access data under strict confidentiality agreements. Recipients may include:

i. Accounting professionals,
ii. Logistics providers,
iii. Tax advisors,
iv. Banks and insurers,
v. Affiliates,
vi. IT service providers (e.g., hosting, newsletter, analytics),
vii. Collection agencies,
viii. Law firms,
ix. Payment service providers,
x. Social media platforms via plugins,
xi. Public authorities or courts where required.

Transfers are based on:

i. Your consent (Art. 6(1)(a), Art. 9(2)(a) GDPR),
ii. Contract performance (Art. 6(1)(b)),
iii. Legal obligations (Art. 6(1)(c)), or
iv. Legitimate interest (Art. 6(1)(f)).

1. DATA TRANSFER ABROAD

We may transfer your data to countries like the EU or USA. If no adequate protection is guaranteed, we contractually ensure compliance using EU standard contractual clauses: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj

1. YOUR RIGHTS

You have the right to:

• Access your data (Art. 15 GDPR)

• Data portability (Art. 15(3) GDPR)

• Rectification or completion

• Erasure (subject to legal retention)

• Restrict processing (Art. 18 GDPR)

• Object to processing (Art. 21 GDPR)

• Withdraw consent at any time (without affecting prior processing)

You may lodge complaints with the data protection authority of your residence or workplace. In Switzerland: https://www.edoeb.admin.ch/edoeb/en/home.html

For inquiries, contact info@verovitalis.ch. We may request proof of identity.

1. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your data against unauthorized access, loss, misuse, or alteration. Measures are regularly updated. We are not liable for third-party misuse.

Employees and service providers are contractually bound to confidentiality and compliance.

1. DATA RETENTION

We retain data only as long as necessary. Analysis data is stored until completion. Contractual data is retained for the duration of the relationship and longer if legal retention (e.g., 10 years for accounting records) applies. Once no longer needed, data is restricted for necessary purposes only.

1. UPDATES AND CHANGES

We reserve the right to update this policy at any time. The latest version is available on our website. If this policy forms part of an agreement, we will notify you of changes.

© Verovitalis, Fabianova 2025